SUSU is committed to protecting your privacy when you are using its online services.
Compliance with the Data Protection Act of 1998 underlies all of our personal information privacy practices. We also have a set of guiding principles which govern how we use the information that we collect about you on our websites.
Use of data is compliant with the Data Protection Act 1998 and specifically with the 8 data principles that are set out within it:
We will ask for “Personal Information” which identifies you and enables you to be contacted. We will also ask for information about your course. If you join an activity group (Sports, Societies) we may ask you for next of kin details for emergency contact only, and for details of any medical conditions that might affect your participation in the activity that could put your or others at risk.
We will use the information for the following purposes:
We may pass your personal information onto the organisers of Sports Clubs, Societies or other SUSU services which you choose to join.
We also collect anonymous information for statistical purposes. Any anonymous information is not linked to your personal information and cannot be used to identify you.
Other links within this site to other websites or framed third party sites within the SUSU websites are not covered by this policy. We may continue to use your personal information for a period after you cease being a registered member.
If you choose not to register or not provide personal information, you may still visit the SUSU website but you will not be able to access the restricted areas available to registered users. By clicking on "I accept" during the registration process, you accept the Terms and Conditions described herein and consent to our using your information accordingly.
Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
To make a request to SUSU for any personal information we may hold you need to make a request in writing please download a Subject Access Request form.
SUSU cannot be held responsible for any inaccurate personal details.
Your personal information will not be sold, traded, or rented to individuals or other entities. We may need to share Personal Information with third parties when purchasing items off our website. These third parties are required to not use your Personal Information other than to provide the services requested by SUSU.
We may disclose your Personal Information if we are required to comply with any legal obligations.
We have taken appropriate measures to ensure that your personal information is not unlawfully processed. However, no information transferred over the Internet or wireless network can be guaranteed to be completely secure. We will not be transferring your personal information outside of the European Economic Area.
Cookies are a means of storing information about you and your preferences on the hard drive of the computer you are using.
The SUSU websites are intended for students and staff at Swansea University who are over 17 years of age. The SUSU websites are not intended for children and we ask that no-one under the age of 17 submits personal information to us or uses the site without supervision of a parent or guardian.
The University is registered with the Information Commissioner to process personal data, and is obliged to comply with the Data Protection Act 1998. Personal data collected via this website will only be used for the stated purpose for which they are collected. No personal data will be passed to any third party without the consent of the person concerned.
SUSU is an unincorporated association with charitable status and the ultimate data controller under the Act, its Trustees are therefore ultimately responsible for implementation of this policy. The Trustees will be represented by the Chief Executive Officer who will deal with day to day matters.
Swansea University Students' Union
If you have any questions for SUSU relating to privacy, please send them to this address.