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To apply, please send a CV to Martin Caldwell. |
I ymgeisio, e-bostiwch eich CV i Martin Caldwell. |
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Mission
The role of the Projects Assistant is to support the Union is delivering on a number of key projects. This will involve working closely with the Union Senior Management Team, Union Bars Teams, Union staff, Union Officers and any external partners.
The post holder will also be responsible under the direction of the Union Senior Management Team for the achievement of the relevant strategic aims and objectives under the Union’s Strategic Plan.
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Yn gyfrifol i
Disgwylir y cymhorthydd prosiectau ymateb yn uniongyrchol i reolwr yr undeb a’r rheolwr cyllid a masnach (Yn dibynnu ar y prosiect) ac yna’r pwyllgor personél. Bydd gan y rôl perthynas gweithio agos gyda phob adran a phartneriaid allanol.
Disgwylir i ddeiliad y swydd bod yn gyfrifol am y cwblhau o ddarnau o gynllun strategol yr undeb sydd yn berthnasol i amcanion ei swydd. Gwneuthur hyn o dan oruchwyliaeth y tîm o uwch-reolwyr yr undeb.
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Current Projects
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Implementation of the Alcohol in Higher Education Toolkit
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Achievement of Best Bar None
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Achievement of Customer Service Excellence Standard
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Promotion of Student Forum and other democratic meetings/events
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Prosiectau presennol
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Y cyflwyno o’r pecyn cymorth alcohol ar gyfer addysg uwch.
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Llwyddo i ennill cymeradwyaeth Best Bar None.
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Llwyddo i ennill cymeradwyaeth o Ragoriaeth mewn gwasanaethau Cwsmeriaid.
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Yr hyrwyddo o’r fforwm myfyrwyr a d
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The Projects Assistant will work closely with key staff, officers and external partners on the co-ordination of the above, and other projects. |
Bydd y cynorthwyydd prosiectau yn gweithio’n agos gyda swyddogion, staff allweddol a phartneriaid allanol er mwyn cwblhau’r prosiectau presennol a phrosiectau eraill. |
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Main Duties and Responsibilities
1) Project Co-ordination & Management
The Projects Assistant will be responsible for
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Being the first point of contact for the projects
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Providing organisational support to any projects undertaken by the Union
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Implementing, maintaining and developing efficient project administrative systems
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Liaising with relevant staff and third parties in order to progress project operations and arranging update meetings when
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Completing project tasks to deadlines
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Disseminating project information to stakeholders
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Monitoring the achievement of project objectives against agreed targets and milestones
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Assisting in the co-ordination and delivery of project related events
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Documenting and assisting in the evaluation of projects
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Prif Gyfrifoldebau a dyletswyddau
1) Rheoli a chydlynu prosiectau.
Bydd cynorthwyydd yn gyfrifol am
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Fod yn ddolen gyswllt cyntaf ar gyfer y prosiectau.
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Darparu cefnogaeth drefniadol ar gyfer prosiectau’r undeb
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Gweithredu, cynnal a gwella prosiectau gweinyddu effeithiol.
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Cysylltu gyda’r staff a chyrff trydydd parti er mwyn gweithredu’r prosiectau a gweithgareddau yn effeithlon.
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Cwblhau tasgau a phrosiectau erbyn terfyn amser.
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Lledaenu gwybodaeth ar brosiectau i randdeiliaid.
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I fonitro'r cwblhau o amcanion prosiectau a’r cyrraedd o dargedau a cherrig filltir benodol.
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Cynorthwyo’r cydlynu o brosiectau a digwyddiadau cysylltiedig â pherthnasol.
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Y cofnodi'r gwerthuso o brosiectau.
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2) Relationship Management
The Projects Assistant will be responsible for
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Representing Swansea University Students’ Union to potential partners, including the University
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Facilitating and managing relationships with staff and clients
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Engaging, inspiring and managing student staff, monitoring their performance and providing basic and relevant training where appropriate
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Providing and being committed to excellent customer service
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Maintaining a working knowledge of legislative requirements and industry standards
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Providing administrative support to the SMT and Trustees as and when required
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2) Rheoli a magi berthnasau
Bydd y cynorthwyydd prosiectau yn gyfrifol am
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Cynrychioli Undeb Myfyrwyr Prifysgol Abertawe a phartneriaid posib, gan gynnwys y brifysgol.
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Rheoli a magi berthnasau gyda staff a chleientiaid
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I ysbrydoli a rheoli staff sydd hefyd yn fyfyrwyr. Disgwylir i’r ymgeisydd monitro perfformiad y staff ac i ddarparu hyfforddiant sylfaenol pe bai’n briodol.
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Ymrwymo i ddarparu gwasanaeth cwsmeriaid rhagorol.
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I gynnal ymwybyddiaeth o gyfreithiau a chanllawiau mae'n rhaid i’r undeb cadw at gan gynnwys safonau’r diwydiant.
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Cynnig cefnogaeth weinyddol i reolaeth yr undeb gan gynnwys ymddiriedolwyr pe bai angen.
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3) Financial & Resource Management
The Projects Assistant will be responsible for
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Being mindful of any agreed expenditure and resource limits and be the budget holder as agreed of the relevant associated budgets.
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Adopting a pro-active risk managed approach to activities
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Maintaining documentation relating to all correspondence and transactions
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Working to successfully achieve KPI targets
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3) Ariannol a Rheoli adnodd
Bydd y cynorthwyydd prosiect yn gyfrifol am
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Bod yn ymwybodol o unrhyw wariant a therfynau adnoddau y cytunwyd arnynt a bod deiliad y gyllideb fel y cytunwyd o’r cyllidebau cysylltiedig perthnasol.
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Mabwysiadu dull risgiau a reolir yn rhagweithiol i weithgareddau.
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Cynnal dogfennaeth yn ymwneud a phob gohebiaeth a thrafodion.
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Gweithio i gyflawni targedau Dangosyddion Perfformiad Allweddol (KPI) yn llwyddiannus.
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4) Key Performance Indicators
The Projects Assistant will have the following Key Performance Indicators to monitor their success
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Achievement of Project(s) Objectives
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Achievement of relevant Union Strategic Plan Objectives
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High standard of customer service recognised through feedback
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Agreed budgetary targets met
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4) Dangosyddion Perfformiad Allweddol
Bydd y Cynorthwyydd Prosiectau yn cael y Dangosyddion Perfformiad Allweddol canlynol i fonitro eu llwyddiant
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Cyflawni amcanion prosiect(au).
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Cyflawni amcanion perthnasol y Cynllun Strategol Undeb.
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Safon uchel o wasanaeth i gwsmeriaid a gydnabyddir trwy adborth.
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Targedau cyllidebol a gytunwyd wedi ei bodloni.
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5) Other Duties and Responsibilities
The Projects Assistant will
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Be the line manager for any staff , interns and placements as required
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Carry out any other reasonable duty as directed by the Union Manager and/or Finance & Commercial Manager
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Be mindful at all times of the overall mission and values of Swansea University Students’ Union.
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Be mindful of Health & Safety at work legislation at all times.
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The Projects Assistant will follow the Students’ Union Environmental and Ethical Policies & Procedures.
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5) Dyletswyddau a Chyfrifoldebau Eraill
Mae’r cynorthwyydd prosiectau yn
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Rheolwr llinell ar gyfer unrhyw staff, interniaid a lleoliadau yn ôl y gofyn.
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Cyflawni unrhyw ddyletswydd resymol eraill yn ôl cyfarwyddyd Rheolwr yr Undeb a/ neu’r Rheolwr Cyllid a Masnachol.
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Bod yn ymwybodol bob amser o’r genhadaeth gyffredinol a gwerthoedd Undeb Myfyrwyr Prifysgol Abertawe.
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Bod yn ymwybodol o ddeddfwriaeth Iechyd a Diogelwch y gweithle bob amser.
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Bydd y Cynorthwyydd Prosiectau yn dilyn polisïau a gweithdrefnau Amgylcheddol a Moesegol Undeb y Myfyrwyr.
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